Occasionally you may encounter an individual who is physically unable to write a signature. In these instances, it still may be possible to perform a notarization as long as the signer can make an ‘X’ or similar mark. This procedure is called signature by mark.
I had a young man who could only make his mark by placing a pen in his mouth and applying it to the document. I visited him once a year for 5 years and we used this rule only the first time he signed. After that I knew his signature and watched him sign in this fashion.
With two witnesses present, have the signer make the ‘X’ or similar mark on the document in place of a signature. The witnesses should not be relatives, or have any connection to the transaction. The witnesses then sign their names on the document, and one witness writes the signer’s name next to the mark.
Normal certificate wording is still used for the notarization. Only the signer’s name should be included in the certificate. The witnesses’ names and signatures should be included in your journal entry. You also should check your state law for any additional requirements.
Sample: (witnesses sign, witness)
_____X____ Jim Evans, witness Susan Brock, witness
Mark affixed by George Drake in the presence of Jim Evans and Susan Brock, and undersigned Notary Public, pursuant to Subsection C of Section 7 of the Notary Public Act.
This instrument was acknowledged before me on ________________(date) by __George Drake_______________________.
print notary name, Notary Public under line
Apply your stamp/seal